35th Annual Conference of the European Association for Education in Electrical and Information Engineering (EAEEIE)

PAPER SUBMISSION

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INSTRUCTIONS FOR AUTHORS

CAMERA-READY PAPER SUBMISSION INSTRUCTIONS

The Deadline for submitting the camera-ready version for the papers is 15th June 2026.

The below instructions are essential to ensure that you comply with the publication requirements set by IEEE in order for your paper(s) to be included in the conference proceedings and published and indexed by IEEE. Please make sure to incorporate all the reviewers’ comments as that will be strictly monitored. In order to ensure that your paper is included in the conference proceedings and will be submitted to appear in the IEEE Xplore, at least one of the authors must register and present the paper either onsite or online.

1. Manuscript Format and Length

Your PDF final manuscript version and the electronic IEEE Copyright Form (eCF) must be submitted through EasyChair System. Please make sure your paper length is no more than 8 pages.

Please make use of the appropriate IEEE template for conference proceedings to prepare your revised manuscript. Failure to do so may result in excluding your paper from the conference proceedings.

DO NOT include headers/footers or page numbers in the final submission.

2. Generating IEEE Xplore Digital Library Compatible manuscript using the IEEE PDF eXpress® Login

All final manuscripts must be generated using the IEEE PDF eXpress® tool. Upload your camera-ready manuscript in one of many formats supported by the service and download your validated PDF when ready. To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

Log in to the IEEE PDF eXpress® site here: https://ieee-pdf-express.org/account/login

First-time users should do the following:

  1. Create Account (https://ieee-pdf-express.org/account/signup)
  2. Enter the following:

  • 70372X for the Conference ID
  • your email address
  • a password

  1. Continue to enter information as prompted. An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Once you have registered as a new user:

  1. Upload the source file (containing your paper) for conversion.
  2. Receive by e-mail the IEEE Xplore-compatible PDF of your paper for download.
  3. If your paper coversion is declined (Not approved by IEEE), the system will provide with the errors log. You need to fix it, and re-do the same process.

Previous users of IEEE PDF eXpress® need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

3. Camera-Ready version Submission and Electronic IEEE Copyright Form (eCF)

The camera-ready versions of the papers SHOULD NOT INCLUDE any page numbers or the IEEE Copyright footer on the first page (bottom left corner). The authors should submit their papers, without markings to IEEE. The Publishing Operations team will add the metadata to the papers before posting them to IEEE Xplore®. The final camera-ready version of the papers is to be uploaded in the EasyChair system.

The eCF has to be submitted using the EasyChair System page for the conference.

Important notices to authors

The EAEEIE 2026 conference aims to achieve a very high quality of the submitted papers. All submissions will be reviewed on the basis that they do not contain AI-generated or plagiarized materials and have not been submitted simultaneously to any other conference (double submission).

These matters are taken very seriously and the EAEEIE 2026 Conference will reject papers from authors who were engaged in any of these practices.

Paper Submission process

Authors are invited to submit their recent research results for presentation at the conference. All submissions shall be original, previously unpublished work and not currently under review by other publications. English will be used for all printed materials, as well as for presentations and discussions.

Firstly, please prepare an extended abstract that will be evaluated with respect to its suitability. Then you will be notified about the acceptance and given enough time for submission of your full paper that will be reviewed by members of the Technical Program Committee. Finally, the camera-ready version of accepted papers will be submitted, reflecting the reviewers’ notes and suggestions.

Abstract submission

Please submit your Abstract through the conference management system. The one-page Abstract should contain the title of the paper, the contact person, authors and their affiliations, keywords, and abstract text in plain format, with a recommended length of up to 1,800 characters and including the main contributions. There are no strict format requirements. The primary conference subject area or topic to which the paper is most relevant should be quoted. It should be noted that only electronically submitted abstracts in .pdf format will be considered. The Abstract will be assessed and you will be notified about the decision.

Full paper submission

After acceptance of an Abstract, authors are requested to provide the full paper. Only original research meeting all technical requirements will be included in the proceedings. The required templates are available from the IEEE website for Manuscript Templates for Conference Proceedings. Please use the Microsoft Word A4 .docx format.

PAPER TEMPLATES

The EAEEIE 2026 Conference will accept only papers that are prepared using the standard IEEE templates, which are available here:  https://www.ieee.org/conferences/publishing/templates.html

Paper Size limits:

Minimum number of pages: 4
Maximum number of pages: 8

The authors of the accepted papers must transfer copyright to IEEE by utilizing the electronic IEEE Copyright Form (eCF), which will be provided to them by the conference organizers. The IEEE policy requires that all accepted papers are checked for plagiarism. This will be accomplished through the IEEE CrossCheck Portal, as the paper copyright will be transferred to the IEEE.

Abstract and paper submission submission process

The EAEEIE 2026 Conference utilizes the abstract/paper submission and review tool provided by EasyChair. Only electronically submitted papers will be reviewed and considered for acceptance!

The link to the submission system is:
https://easychair.org/conferences/?conf=eaeeie2026


At least one author of an accepted paper is required to register for the conference at the full or limited (member or non-member) rate. All accepted papers must be presented by an author of the paper at the conference, unless the Conference Chair grants permission for a substitute presenter arranged in advance of the event and who is qualified both to present and answer questions. Non-refundable registration fees must be paid prior to uploading the final IEEE formatted, camera-ready version of the paper. For authors with multiple accepted papers – one full registration is valid for all accepted papers, but the additional papers will be charged at a rate of 150 € per paper.

Accepted and presented papers will be published in the EAEEIE 2026 Conference Proceedings (electronic version only) and submitted for publication in the IEEE Xplore®, subject to meeting the IEEE Xplore’s scope and quality requirements.

All published papers will be submitted for abstracting and indexing in popular Abstracting and Indexing (A&I) databases, including Scopus®, Google Scholar, the DBLP computer science bibliography DB and others.